Relational database management system is mainly used to quickly retrieve and analyze data by running a query. Queries are helpful way of extracting information from one or more tables based on a set of search condition given by you. This tutorial help you in acquiring the complete knowledge on query, how to design and run the query wizard in MS Access.
Queries
Queries are the way of searching and compiling data from one or more tables. Creating query in access means that you are defining specific search condition to search for the data you exactly want.
When you run a query, the output will appear in the table, but at the time of designing you can use different view i.e Query Design view. Through this view you can see how your query is put together.
Steps To Run The Query Wizard In Access 2016
Access has the option of “query wizard” where you have to enter the table or field information, and rest of the work is done by simple query wizard. So, let’s start learning how you can create a query.
1. Firstly list down all the data you want to keep in your query results.Query gives you a datasheet so make your layout in that format. Now all you need is column heading so it will
2. Find out the table location of each data from your paper.
Write down the table and filed name that contain the data matching the column heading on the paper above the column heading.
3. In the database window, click to Create tab option from the ribbon and then click the
Query Wizard button from the queries section. In the new opened window, just choose the Simple Query Wizard and click Ok.
4. Choose the table you want to include. You will use the Tables/Queries drop-down menu, which displays all the tables in your database. Click the down arrow next
to the Tables/Queries drop-down menu. Click the name of the table or query you wants to include in this query.
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5. Choose the fields from the table of your query. For each field that you want to include in the query, click the name of the table or query to include this query. In the Available Fields list, make a double tap on each filed from this table or query that you want to include in the query you are creating.
6. After selecting all the fields click to the Next option.
If the wizard can determine the relation between the tables you selected, a window appears. But if you don’t see such window then also doesn’t worry because Access just wants you to name the query instead.
7. If the wizard ask you to choose between a detail and a summary query, click the
Radio button present as per your choice and then click Next.
8. In the wizard page, select the radio button for what you to do next. Like
To make your query snazzy: Select the Modify the Query Design option.
In order to skip the fancy stuff: Select the Open The Query To View Information option to see the Datasheet view.
In this option the wizard will run the query and presents the results in a typical Access datasheet.
9. Assign a title to your query in the text box and finally click to the Finish option.
The wizard builds your query and save it with the same name you have given, then Access displays the results.